Our whole world is upside down right now. Things are weird. Some of us have been mandated to our homes, others can’t find toilet paper or chicken at the grocery stores. And planning a wedding has turned into postponing one. You might be scared to think about what your future wedding will look like, who will come, and the best way to move forward.
Remember I am not a doctor or a healthcare professional but I am a wedding professional and I am confident that these tips and resources can help you during this overwhelming time.
1. Take a Deep Breath
Try to relax. Turn off the news, social media, Twitter. All of it.
Take a bath. Drink a glass of wine. Go for a walk.
I know; it’s a lot easier said than done. And I am having a hard time doing it as well but you will be better off if you stop and breathe, meditate on bible scriptures and get out into nature (if you’re able to).
You most likely have family and friends blowing up your phone asking all kinds of questions about what you are going to do about your wedding during this pandemic.
Send an email out to all your guests (or potential guests) that states you are “aware of the situation and you will be making decisions and sharing them as soon as you can but please give me and significant other some space to decide. OR you can make a statement like the one below that you can copy and paste to them as the texts come in:
“Thank you for your concern about our wedding. We will send an email as soon as we have nailed down details and changes. Please respect our space as we make these difficult decisions.”
2. Be Flexible
Here are my suggestions on where to start with the action part of postponing your wedding. (Keep in mind there are no simple steps but these can help get you started)
1. Pick a new date in late 2020 or 2021 for your wedding (or postponed reception)
2. Read the contracts from your vendors. (look for the act of god clause)
2. Reach out to the venue with your date ( I suggest a phone call) and then the vendors, via email, that you have booked to see if the new date works for them.
3. Be patient. Give these wedding vendors a few days to respond.
4. Keep a spreadsheet of vendors that approve the new date, and the ones that can’t. (Here is a free spreadsheet if you need it)
5. Make note if the vendor offers refunds (for those that can’t make the new date.)
6. Ask for recommendations of other vendors. If a vendor can’t fulfill your new wedding/reception date than ask them if they know someone who possibly could.
7. Reach out to your friends, family and guests to let them know of your change in plans and where/when they can find details. (put details on wedding website)
8. Amend your contracts with your vendors and pay them. Hopefully the vendors will be sending out amended contracts but if not ask for them.
9. Pay your vendor balances. These small business owners are going through a lot and need your support as much as you need theirs. #wereinthistogether. #pandemicwedding
10. Resort to taking a deep breath and know that there is space to mourn your first wedding plans.
3. Be Patient
It may seem like they are taking forever to respond but give them four or five days. Then reach out to them via phone call. Try to DM them on social media (if you see they are present/posting). But don’t spam them. Be kind. Be patient.
If you are getting down to the wire of needing a response and they haven’t done so you may have to cut your losses. I know that stinks! Maybe they are in a really desperate spot and can’t get back to you. Try to give them the benefit-of-the-doubt, but if need be, go find someone else who is available to help out.
4. Have Fun
Find a funny movie to watch, play Watch Your Mouth, have some sexy quarantine time. Be creative and do things together you don’t usually get to do. Add something fun to the reception to keep it light and remind yourself why postponing the wedding will make for a great story.
One thing my couples have found helpful is being reminded of the journey of wedding planning. Although this has not been part of the wedding planning journey it is now. And now you get to journey through the planning of a “postponed coronavirus wedding.” Oh! My! LOL!
I am a Texas-based wedding planner that focuses on small, intimate weddings and elopements.
Helping my couples create a meaningful wedding day experience for them and their guests takes time and lots of chatting on the phone. My couples use me as a guide to help them navigate their way through the wedding planning journey and execute unique designs that are true to the couple. “Bigger is better” is often Texas’s motto but you can still have all your favorite traditions with your small circle of favorite people without all the things that suck at a bigger wedding. Contact me to learn more.